Writing Tip of the Day January 2, For others, it may be while taking a walk or relaxing in a favorite chair with soft background music. All too often, we easily fall into the habit of describing by sight or sound, forgetting there are three other very effective senses at our disposal: Readers will relate to these senses and will love the variety.
Another significant step in order to make an impact on your audience is to know them. For example, if you simply send a letter to employees about attending a conference on a Sunday and reiterating that it is a requirement, a portion of your workforce might resume to work with worries in their heads because they have religious obligations to meet on Sundays.
If you can tailor your letter without touching any religion, culture or sensitive issue in an uncomfortable way, work would be much smoother and solidarity among the people will remain intact. Here are methods you can take to know your audience better: If you are sending an external communication to a company, determine its vision, its mission, its accomplishments and goals.
If your letter reflects these things, the company would realize that you care both for its objectives and its situation.
This way, you know how you should convey your message to them. A Business Insider article suggests the following guide questions as you develop your writing: Why does the reader care? How does the reader benefit? What should the reader do? When should the reader do it?
What happens if the reader does take action? Who else will benefit? Where does the reader go for more information? In fact, when it comes to my whole business, details are everything.
I hire people who care about those details. Hence, there is a need to prevent grammatical errors and inappropriate writing in business communication.
There should be less jargon—unless it is a technical document—and more specific words and brief yet strong phrases. Be as definite and as clear as possible.
Here are other tips for better business writing: Use the active voice instead of the passive voice to sound more assertive and powerful. For example, if a series of items starts with a verb, the rest of the lines should start with a verb as well: Headings and bullets — Headings are used to underscore the main points, form white space, and make it easy for readers to scan the document.
Bullets, on the other hand, are often for series of items. Tables — These are used when subjects or options are being compared or contrasted to one another. These tools will avoid the repetition of the company names and categories throughout the text.
There would be less words because the data no longer needs extensive explanation. Maps, flowcharts, and diagrams — These are for more complex data or connections of data that text alone can no longer detail substantially.
These also aid in presentations, saving more time and other resources. Bold face and italics — To emphasize specific points to readersyou can put the words in boldface or in italics.For many people, keeping up with their email correspondence is a part of their job, and they only do it during regular business hours.
Unless your reader has promised otherwise, assume that it may take a few days for them to respond to your message. May 03, · "Clarity is the most important characteristic of good business writing," says Mignon Fogarty, creator of the "Grammar .
For more ideas, check out the video “Writing a Business Email” on FluentU. FluentU takes real-world English videos —like movie trailers, instructional videos, interviews and clips—and turns them into personalized language lessons.
Tip of the Day - Knowledge is Power No matter what you're into, what niche or industry you're in, knowledge is power.
As content writing and marketing is in the turbulent marketing waters, I'm always reading, taking courses, and joining pros in their membership groups. Apr 29, · see photosiStockClick for full photo gallery: 10 Tips For Better Business Writing The ubiquity of e-mail means that everyone in business, from lords of finance to programmers who dream in code.
This article, 12 Rules for Writing Great Letters, will help you accomplish your objectives. Letter Writing Tips. Buy a book about "How to Write Business Letters." Letter writing is an art. A well written letter is a pleasure to read. It’s also very hard work. To Top.